As a result, poor data availability and use led to two related – and life-threatening – issues: many public sector health facilities experienced stock-outs of essential medicines over extended periods, while medicines at the state’s central stores regularly expired due to inconsistent distribution and poor inventory management.
There are several programs aimed at improving MNCH outcomes in Kogi State, said Zekeri Abel Michael, the State’s Logistics Management Coordinating Unit (LMCU) Risk & Issue Visibility Officer, which together support more than 200 primary health facilities. “Overlaps in support made it difficult to ensure that some health facilities were not overstocked at the expense of others,” he said. “There were no tools to track essential logistics data.”
In line with national policy, Kogi State has implemented a coordination framework to improve efficiency in procurement and supply of health commodities. The state’s LMCU helps the Ministry of Health to promote the institutionalization of oversight and accountability for supply chain investments and outcomes. With support from a consortium of partners and donor organizations, the LMCU provides oversight to logistics functions that ensure commodity security in Kogi State.
The LMCU provides a coordination framework that has worked well for HIV/AIDS, malaria, family planning and tuberculosis health programs – programs with established national commodity logistics systems, and for which there is donor funding to support procurement, warehousing, transportation, and inventory management. Because such a system did not exist for the MNCH program, there was neither a logistics structure nor an information system to ensure that medicines reach health facilities and are available in sufficient quantities. Constrained for funds, the LMCU had little insight into the MNCH program and was ill-equipped to provide oversight to logistics activities that would improve the availability of data and medicines.
To bridge this gap, MCSP provided record-keeping tools to enable service providers at 260 sites to track essential logistics data. The Program also supported the LMCU to develop a Logistics Management Information System (LMIS) reporting tool with which logistics information can be gathered and used at higher levels for decision-making.
MCSP presented the tool at the state Procurement and Supply Management Technical Working Group meeting, where stakeholders agreed that it would be useful in promoting data visibility for the MNCH program. The state adopted the tool for periodic monitoring of stock status of MNCH commodities from various sources at the health facility level. A gap analysis using this information has enabled the Ministry of Health and partners to prioritize procurements and maximize available resources to ensure improved medicines availability.
“The MNCH tracking tool enables us to track commodities procured by different state programs for distribution to public health facilities,” said Yakubu Achimugu, State Coordinator of the LMCU in Kogi State. “We will apply it to guide future forecasting, quantification, and procurement to ensure MNCH commodity security and minimize wastages due to losses and expiries.”
To support the operationalization of the local government authority LMCUs, MCSP built on the platform of improved data visibility by increasing the capacity of staff on supply chain management for public health commodities. In addition to supporting data review, the MCSP team also guided 55 local government authority LMCU staff on how to monitor inventory management at health facilities, coordinate distribution, and oversee stock transactions at warehouses. With a clear understanding of their roles and responsibilities, these staff developed work plans that incorporated data review and coordination meetings, mentoring, and supportive supervision visits to health facilities.
“The operationalization of the local government authority LMCUs was instrumental to the release of funds to support LMCU functions,” said Adams Shaibu, State Data Consultant with the Federal Ministry of Health’s National Supply Chain Integration Project. “We are now able to collate and review data from health facilities, and provide mentoring and supervision to improve the availability of essential medicines.”
Representation of LMCU staff within different health programs enabled the integration of logistics functions for MNCH medicines into existing supply chain systems. The LMCU work plan was incorporated into an advocacy package on the basis of which funds were released to support LMCU operations in the State. These were used to kick-start activities such as data review and mentoring visits to health facilities.
In addition to other health program areas, the LMCU now has the requisite skills and funding to analyze LMIS reports for the MNCH program. These efforts by Kogi State health leaders to improve data visibility and last mile distribution has drawn the attention of the Ministry of Health and partners, resulting in increased investment in building human resource capacity to develop the coordination platform for essential medicines.
MCSP work to build the capacity of state and local LMCUs to manage and use data for supply chain decision-making is improving the availability of essential medicines. And through logistics data management, ownership and supervision, the Kogi State LMCU has set the bar in ensuring that the considerable investment into medicines and supplies for women and children will be channeled towards saving lives.